Privacy Policy
Last updated: 27 October 2026
1. Introduction
At SF Associates, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store and protect your information when you visit our website, contact us or use our professional services.
We handle personal information in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, as amended.
SF Associates can be contacted at ss@sfassociates.co.uk or through our website at www.sfassociates.co.uk.
2. Information We Collect
We may collect personal information when you complete a contact form, make an enquiry, subscribe to our updates or engage our services.
This may include your name, email address, telephone number, company details, property or project information and any details you choose to share with us.
We may also collect limited technical information, such as IP addresses, browser information and website usage data, through cookies and website technologies.
3. How We Use Your Information
We use personal information to respond to enquiries, provide quotations, communicate with clients, deliver our surveying, design, funding, project delivery and property consultancy services, and manage our business relationships.
We may also use information to maintain business records, meet legal obligations, improve our website and send relevant updates where permitted.
Our lawful bases for processing information include fulfilling contracts, taking steps before entering into contracts, complying with legal obligations, pursuing legitimate business interests and obtaining consent where required.
Our legitimate interests include responding to enquiries, maintaining client relationships, operating our business efficiently and protecting our website.
4. Marketing Communications
If you subscribe to our Studio Insights & Updates, we may use your email address to share company news, professional insights and information about our services.
We send marketing communications only where permitted by applicable law. You can unsubscribe at any time using the option provided in our emails or by contacting us directly.
We do not sell your personal information to third-party marketing companies.
5. Cookies and Website Analytics
Our website is built using Wix and may use cookies and similar technologies to ensure that it functions correctly, maintains security and provides a better visitor experience.
Some cookies are essential to website operation, while others may support analytics, preferences or marketing.
Where legally required, we will request your consent before using non-essential cookies. You can manage your preferences through our website's cookie controls or your browser settings.
6. Sharing and Protecting Your Information
We may share relevant personal information with trusted service providers, professional advisers, contractors or project partners where necessary to deliver our services or operate our business.
This may include Wix, which provides our website infrastructure.
We take reasonable technical and organisational measures to protect information against unauthorised access, loss, misuse or disclosure.
Where personal information is transferred outside the UK, we will ensure appropriate legal safeguards are in place, as required by applicable data protection legislation. You can contact us for information about relevant safeguards.
7. How Long We Keep Your Information
We retain personal information only for as long as necessary for the purposes for which it was collected.
Retention periods depend on the nature of the enquiry, client relationship or project, together with applicable legal, accounting, contractual and professional requirements.
When information is no longer required, we will securely delete or anonymise it, unless continued retention is legally necessary.
8. Your Data Protection Rights
Under UK data protection law, you may have the right to request access to your personal information, correct inaccurate details, request deletion, restrict processing or request the transfer of certain information.
You may also object to processing based on legitimate interests and withdraw consent where consent is the lawful basis for processing.
You have the right to object at any time to the use of your personal information for direct marketing.
To exercise your rights, please contact ss@sfassociates.co.uk.
If you are unhappy with how your information is handled, you may also complain to the Information Commissioner's Office (ICO) at www.ico.org.uk.
9. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to our services, website or legal obligations.
Any changes will be published on this page with an updated revision date.
10. Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact us.
SF Associates
Email: ww@sfassociates.co.uk
Website: www.sfassociates.co.uk
We are committed to handling your information responsibly, securely and professionally.